ProXpense
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CUSTOMERS/CASE STUDY·FINANCE & OPERATIONS
KION Industries

Paper forms to paperless in one move.

KION Industries ran its entire expense process on paper and email. ProXpense’s Expense Module made it mobile, automated and policy-checked from the first receipt.

~85%less manual finance effort
2,000+finance hours saved per quarter
<24hreimbursements, down from 7–10 days
~75%fewer policy violations in 2 months
ClientKION Industries
FunctionFinance & Operations
PlatformProXpense Expense Module
01 · THE CHALLENGE

An expense process that ran on paper.

Every claim started as a paper form and ended with finance checking it by hand.

01Employees filled paper forms and attached physical documents
02Forms emailed to managers for approval
03Finance checked policy manually and reimbursed periodically
04No mobile or digital access for employees
05No automated policy enforcement or rejection workflows
02 · THE SOLUTION

An AI-powered Expense Module.

ProXpense replaced the paper trail with capture, checks and approvals that run on their own.

01OCR receipt capture98% extraction accuracy across multi-format invoices and receipts, on mobile and web.
02AI policy checks90%+ of expenses auto-validated at submission, out-of-policy claims flagged in real time.
03Multi-level approvalsConfigurable up to 4 tiers — approvals down from 3 days to under 24 hours.
03 · THE RESULTS

Before and after ProXpense.

METRICBEFOREWITH PROXPENSEIMPACT
Manual finance effortFully manual→~85% less2,000+ hrs/quarter
Reimbursement cycle7–10 days→Under 24 hours~85% faster
Approval turnaround3 days→Under 24 hoursSame day
Policy violationsBaseline→~75% fewerIn 2 months
Expense submissionPaper forms→100% paperless, mobileDigital
Employee adoption—→~95% in 90 daysAdopted
Finance support ticketsBaseline→~60% fewer60% fewer
04 · BUSINESS IMPACT

From paper forms and email chains to a mobile-first process employees actually use.

✓100% paperless, mobile-first expense submission
✓~95% employee adoption within 90 days of go-live
✓~60% fewer finance support tickets
✓Out-of-policy claims caught before they’re submitted

More customer stories

All stories →
IndocountFrom 40 hours a month to 0.08.Read the story →
99.8%less expense processing time
Parijat92% less T&E effort. Every entity on one system.Read the story →
92%less finance effort on T&E
TRAVEL→SPEND→EXPENSE→POLICY→INTELLIGENCE

See ProXpense in action.